skip to Main Content

POSITION:

Frontline Secretary

SALARY:

R240 000 – R360 000 per annum

LOCATION:

Boksburg, Witfield, South Africa

SUMMARY

A well-established global technology company is seeking a Frontline Secretary to provide a professional frontline secretarial and an efficient switchboard operator service.

RESPONSIBILITIES

  • Maintaining an electronic telephone list and ensuring that Outlook contacts are up to date
  • Reporting of telephone faults
  • Provide telephone training to new staff
  • Promote professional image under the image of the company
  • Welcome visitors and ensure that they are attended to
  • Work closely with the office support manager on day-to-day task
  • Assist staff with documentation control and information security
  • Arrange travel for staff – flights, car, accommodation, PITR (Purchase invoice) on Navision, Travel request administration
  • Open mail and distribute to relevant departments
  • Arrange courier mail and record keeping of waybills – DHL
  • Liaise with the Warehouse Manager regarding the drivers’ availability and responsible for the coordination of office deliveries and collections
  • Arrange lunches and food for meetings.
  • Keep birthday lists up to date and send out birthday wishes
  • Accountable for Voith South Africa Central mailbox.  Sending mail to the correct department daily.
  • Assist with the quarterly staff information sessions.  Prepare presentation.
  • Manage metrofile archiving – Ordering boxes for filing and collection of boxes.  Ensure that the information security system is adhered to.
  • Manage Stationery stock, liaise with stationery company and process Indents
  • Take all stationery orders and make sure that they are ordered and distributed.
  • Weekly stock take to be documented
  • Assist with the arrangement of events as and when necessary

MINIMUM REQUIREMENTS

  • National Diploma: Office Administration or equivalent
  • 2 years as a receptionist/switchboard operator and 4 years as an office administrator and/or secretary
  • Experience in ERP preferably Navision
  • Code EB Driver’s License
  • Own car

APPLICATION

Send application to fridah.lawrence@kelly.co.za

Back To Top