POSITION
Professional Assistant
LOCATION
Cape Town
SUMMARY
The Professional Assistant to the CEO provides high-level, confidential, and strategic administrative support. This role ensures the CEO operates efficiently and effectively by managing priorities, coordinating executive activities, and serving as a trusted liaison between the CEO, executive management, stakeholders, and external partners.
Our client is looking to employ a Professional Assistant
RESPONSIBILITIES
Executive Support
- Provide comprehensive professional and administrative support to the CEO
- Manage the CEO’s diary, appointments, meetings, and travel arrangements
- Screen, prioritise, and manage correspondence and calls
- Prepare agendas, briefing documents, presentations, and meeting reports
- Take accurate minutes and track follow-up on action items
- Strategic & Operational Coordination
- Assist with planning, monitoring, and executing strategic initiatives
- Coordinate all CEO-related and Board-related activities and documentation
- Compile and consolidate reports for Exco, Board, and various committees
- Monitor deadlines and ensure timely submission of key reports
Stakeholder Liaison
- Serve as a key point of contact for internal and external stakeholders
- Build strong relationships with executives, managers, Council members, and partners
- Handle sensitive information with the highest level of discretion
Office & Information Management
- Maintain organised and secure filing systems (digital and physical)
- Ensure confidentiality and compliance with policies and legislation
- Draft, edit, and proofread high-quality correspondence and documents
- Coordinate logistics for executive events, workshops, and stakeholder engagements
Governance & Compliance
- Support governance processes and adherence to organisational protocols
- Track resolutions, decisions, and compliance-related actions
- Ensure documentation meets governance, audit, and record‑keeping standards
Requirements:
- Relevant tertiary qualification in Office Management, Business Administration, or a related discipline
- 5–8 years’ experience as a PA or Executive Assistant at senior/executive level
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint
- Proven experience supporting a CEO, MD, or Executive Committee
- Experience in corporate, regulated, or public-sector environments is advantageous
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities
- High level of professionalism, integrity, and discretion
- Able to work independently with competing priorities
- Excellent attention to detail and problem‑solving capability
- Ability to manage pressure and tight deadlines with composure